Q. How do we manage the process of one-on-one interviews and interviews with multiple participants?
Our recruitment process includes both one-on-one interviews and sessions with multiple participants. To customize the scheduling process to fit our specific needs, the following features are incredibly useful:
- Buffer times- automatically include short time slots (e.g. 5 minutes) pre- or post-meeting to ensure tasks such as admin, room changes or personnel changeovers don’t cause one meeting to run over into the next
- Split bookings - split one longer meeting into sections, allowing different human and non-human resources to be booked only for the short time they are needed (e.g. for a candidate having consecutive 30 min meetings with different interviewers, you can book each interviewer only for the 30 min slot they are required)
- Resource dependency - automatically pre-set meeting types and their dependent resources. For example, if a second interview always includes the HR Manager and Managing Director, these resources will be auto-booked whenever a second interview is scheduled
TIMIFY enables me to manage these two interview types effortlessly, ensuring that resources, whether people or meeting rooms are allocated correctly.
I create one service type for one-on-one interviews. Applicants can self-book this interview type, and any resources or buffer times I have pre-set will be auto-included. Likewise, a separate service created for a multi-participant interview for the marketing team will, when booked, auto-book the marketing managers always involved in this interview type.
While creating services with pre-set conditions for frequently recurring interview processes is incredibly useful, for other interviews with a unique set-up, participants or urgent deadlines, I also have the flexibility to book manually. I can use the TIMIFY shared calendar to manually view individual availability and set up meetings accordingly.
In a situation like this, our Fast Booking Widget comes in very handy. It lets me quickly view the available time slots for multiple team members in a specified period, which saves me a huge amount of time.