What you need to know:
Use this feature to keep your customer list up-to-date, and to ensure you comply with EU GDPR rules on data processing.
Customers are flagged in your Customer List three days prior to being deleted - so you have a chance to make a booking for them, if you don't want them to get deleted.
Customer data gets deleted, but customer bookings remain in the calendar - anonymously.
Article Structure:
1. How to Add a Customer Deletion rule
Navigate to Settings, Customers, and click on the edit icon:
![](https://downloads.intercomcdn.com/i/o/360920150/b3c4f1fd8aef65170cd5dbf4/Screen+Shot+2021-07-09+at+11.14.45.png?expires=1739578500&signature=f17ca37ba1bc41be2ce872f9ca8795936072e46f197724938969d8d763b65ddd&req=dyYnH8t%2BnIRfFb4f3HP0gIytosfY2YyKbY5r7CZtqC6YfWJ1TkvezHof8tLF%0AdEc%3D%0A)
Enable the setting:
![](https://downloads.intercomcdn.com/i/o/334025913/c76e617f3dbd70480f01ad81/Screen+Shot+2021-05-07+at+13.06.48.png?expires=1739578500&signature=21ac9455d7d9cde23ce1e66879ce58a454d6eada08b3e59a1ce2361964529f26&req=dyMjFst7lIBcFb4f3HP0gAlZ%2BPTdT6MmqoilJdhlt8v%2Fj8LwAoUgt9gAPm6R%0AGJ0%3D%0A)
To add your first deletion rule, first select the category you want to base the rule on.
![](https://downloads.intercomcdn.com/i/o/332413372/fbd8dab6a994724b76fc8618/Screen+Shot+2021-05-04+at+12.19.31.png?expires=1739578500&signature=2885e3604a418e4b74f349423a996aa03561a8a268735cc172eb052173190992&req=dyMlEsh9noZdFb4f3HP0gMrm39MmkmCI7v%2FcIvHNCKHcZ3l0I41adLfzdOvF%0AxhQ%3D%0A)
Here is an explanation of the five categories:
1. Customers with an External Customer ID | You can use this rule if you assign External IDs to your Customer Fields. All customers with an External ID will be impacted. |
2. Customers who Scheduled Online as Guests or via Facebook | Applicable to customers who scheduled their first booking via your Booking Widget, using the “Guest Booking” option, or authenticated using their Facebook account. ![]() (This option is available if you have Guest and/or Facebook activated under Settings → Widget → Customer Authentication.) |
3. Customers with a Tag | One tag can be applied per rule, and you can create unlimited rules. |
4. Customers Manually Added or Imported | Customers manually added to your account, including via the Import App or CSV file upload. |
5. Customers with a TIMIFY Booker Account | Customers who opened a Booker Account via your Booking Widget, and made their first booking using their Account. |
After you select a category, define a length of inactivity:
![](https://downloads.intercomcdn.com/i/o/360922376/d2b56cb983ad1d8e479d62f4/Screen+Shot+2021-07-09+at+11.24.52.png?expires=1739578500&signature=7328cc2ff8e8860e23fc4c7ef5246096646d0f9e92a1b7937fdd6ff74ca0d90f&req=dyYnH8t8noZZFb4f3HP0gHN3NIRS3TPgZlg0mOdJfDm3Dr1MILJF03wt%2Bqrc%0Ajk4%3D%0A)
We selected one year. That means, if a customer doesn’t attend a booking for a year, OR goes for longer than one year without having a booking scheduled for him/her, they get deleted.
Once you have selected a category and time frame, press save. That's it!
2. How to View Customers Marked for Deletion
Navigate to Customers, Customer List. Select "to be deleted" from the View filter.
![](https://downloads.intercomcdn.com/i/o/334021661/86cdd0eab1671fc9fc1c3d78/Screen+Shot+2021-05-07+at+12.56.33.png?expires=1739578500&signature=77cf16f00fd454821bd96eaa7b8db38e9e4ea029bdfb3d1cc156117583f77302&req=dyMjFst%2Fm4deFb4f3HP0gHod0AoeS%2FeH8%2BAFy7cdjDa3%2BIsMXGqApASwHiGi%0Av%2Fw%3D%0A)
Impacted customers appear here.
ℹ️ The data is refreshed daily at 0700 UTC. Customer names appear 3 days before they are due to be deleted: this gives you time to make bookings for any customers you want to keep in your account.