What you need to know:
Use this feature to keep your customer list up-to-date, and to ensure you comply with EU GDPR rules on data processing.
Customers are flagged in your Customer List three days prior to being deleted - so you have a chance to make a booking for them, if you don't want them to get deleted.
Customer data gets deleted, but customer bookings remain in the calendar - anonymously.
Article Structure:
1. How to Add a Customer Deletion rule
Navigate to Settings, Customers, and click on the edit icon:
![](https://downloads.intercomcdn.com/i/o/360920150/b3c4f1fd8aef65170cd5dbf4/Screen+Shot+2021-07-09+at+11.14.45.png?expires=1736327700&signature=428ec4935773b1eead7830ff7d000ca92cf0fce537a4fdf5df993becfca08adc&req=dyYnH8t%2BnIRfFb4f3HP0gIytrcHd1o6KbY5r7CZtqC7nlYTUVEFJLuuH7fmZ%0AQYw%3D%0A)
Enable the setting:
![](https://downloads.intercomcdn.com/i/o/334025913/c76e617f3dbd70480f01ad81/Screen+Shot+2021-05-07+at+13.06.48.png?expires=1736327700&signature=628d7bf68a223bed409c830f87648f5856cd46b199f5faeb5e839f21725d3a90&req=dyMjFst7lIBcFb4f3HP0gAlZ9%2FLYQKEmqoilJdhlt8uzUDPPpq%2BSHnxcB2Nv%0ACDg%3D%0A)
To add your first deletion rule, first select the category you want to base the rule on.
![](https://downloads.intercomcdn.com/i/o/332413372/fbd8dab6a994724b76fc8618/Screen+Shot+2021-05-04+at+12.19.31.png?expires=1736327700&signature=baa840e0db2a5c01574767778ee41c688f183380fb090f8c2c8ba07eeccdf2a3&req=dyMlEsh9noZdFb4f3HP0gMrm0NUjnWKI7v%2FcIvHNCKEp8%2Fx9MDkDzaQcTHBC%0ASqg%3D%0A)
Here is an explanation of the five categories:
1. Customers with an External Customer ID | You can use this rule if you assign External IDs to your Customer Fields. All customers with an External ID will be impacted. |
2. Customers who Scheduled Online as Guests or via Facebook | Applicable to customers who scheduled their first booking via your Booking Widget, using the “Guest Booking” option, or authenticated using their Facebook account. ![]() (This option is available if you have Guest and/or Facebook activated under Settings → Widget → Customer Authentication.) |
3. Customers with a Tag | One tag can be applied per rule, and you can create unlimited rules. |
4. Customers Manually Added or Imported | Customers manually added to your account, including via the Import App or CSV file upload. |
5. Customers with a TIMIFY Booker Account | Customers who opened a Booker Account via your Booking Widget, and made their first booking using their Account. |
After you select a category, define a length of inactivity:
![](https://downloads.intercomcdn.com/i/o/360922376/d2b56cb983ad1d8e479d62f4/Screen+Shot+2021-07-09+at+11.24.52.png?expires=1736327700&signature=a31ff9f5cd186c23b011c10511b1712d6da9bb7843ece0e1d9a766819d75364a&req=dyYnH8t8noZZFb4f3HP0gHN3O4JX0jHgZlg0mOdJfDk6uw2rx1NzP8%2FzqFgV%0AiDU%3D%0A)
We selected one year. That means, if a customer doesn’t attend a booking for a year, OR goes for longer than one year without having a booking scheduled for him/her, they get deleted.
Once you have selected a category and time frame, press save. That's it!
2. How to View Customers Marked for Deletion
Navigate to Customers, Customer List. Select "to be deleted" from the View filter.
![](https://downloads.intercomcdn.com/i/o/334021661/86cdd0eab1671fc9fc1c3d78/Screen+Shot+2021-05-07+at+12.56.33.png?expires=1736327700&signature=bb23dc035bc26fd8265a90c4664457dd8bd8898fad45849d31fe34d61880f5a4&req=dyMjFst%2Fm4deFb4f3HP0gHod3wwbRPWH8%2BAFy7cdjDYlnj7llr7vAU6P1eIJ%0AGL4%3D%0A)
Impacted customers appear here.
ℹ️ The data is refreshed daily at 0700 UTC. Customer names appear 3 days before they are due to be deleted: this gives you time to make bookings for any customers you want to keep in your account.